Process Overview

1. Start by Reading the Applicant Guide

Start by carefully reading the Applicant Guide. This will walk you through the process, requirements, and key details to ensure your event runs smoothly.

2. Collect All Required Materials

Before you dive into the application, gather everything you need — like event details, site plans, insurance info, and any other necessary documents.

3. Complete and Submit Your Application

Complete the application form and submit it by the deadline. Double-check for accuracy to avoid delays.

4. Submit Any Additional Materials if Requested

The SEMT or other City departments will reach out to: 

  • Request additional information and / or request changes to your event to ensure it complies with City regulations and does not interfere with City services, and / or
  • Request a meeting to better understand the details of your event, or
  • Let you know that your application has been signed off on by all relevant City departments
5. City Council Approval

When you have been approved by relevant City departments, your application will be sent to City Council for approval. Once approved by City Council you can: 

  • Begin advertising and ticket sales for the event
  • Apply for required permits for the event
  • Pay fees for permits and inspections
  • Begin necessary inspections
6. Prepare for Event Day

Once you have obtained permits and scheduled the necessary inspections. Plan for setup, staff arrival, and event logistics. Ensure everything meets safety guidelines and follows your approved plan.

7. Clean Up and Break Down the Event Space

Once the event wraps up, ensure a thorough clean-up and breakdown. Leave the space as you found it, or even better!