Personnel File Request Form FAQs

Personnel file reviews are scheduled on Thursdays – 9:00 a.m. – 3:00 p.m. (excluding holidays).

Upon receipt of your request form, you will receive a response within one (1) to (3) business days.

Employees may review their personnel file once every six (6) months.

Yes

There is a .10 fee per page for copies.  However, there is no cost for electronic copies.

No, unfortunately this service is not available at this time.  Copies of personnel files may also be emailed.  There is no fee for receipt of electronic copies.

Yes. Prior to receipt of the requested personnel file, proof of valid identification must be submitted along with payment of copying fees.  You may also elect to receive the file via e-mail.

An employee may review their personnel file.  In addition, auditors, Law Department personnel and authorized Human Resources staff may request to review your file.

With an employee’s written authorization, the contents of the personnel file may be released to a third party.

City of Detroit
Human Resources Department
2 Woodward Ave.
Ste. 316
Detroit, MI 48226

City of Detroit employee ID or Government issued ID

Yes

Only authorized personnel have access to employee files

In accordance with the City of Detroit Record Retention Schedule, the City of Detroit Human Resources Department maintains active employee personnel files throughout the duration of their employment.  Inactive personnel files are kept for a maximum of six (6) years.