Each application properly filed with the required information and data, shall be numbered serially, docketed and placed upon the Calendar of the Board by the Director for a hearing within thirty (30) days or until the essential information and data can be properly assembled and prepared. The docket numbers shall be hyphenated with the number of the year.
The docket shall be kept posted to date by the Director and shall record the name and address of the applicant, the nature and type of the appeal, the location of premises, the date of hearings and all discontinuances, postponements, dates of sending notice and other steps taken, or acts done and the final disposition of the case.
When the applicants are docketed and placed on the calendar, the Director shall see that all inspections, maps, plats and other required information and data are properly assembled and prepared for the Hearing.
The Board of Zoning Appeals shall fix a reasonable time for the hearing of the appeal and give due notice thereof to all persons to whom any real property within 300' of the premises in question shall be assessed, and to the occupants, of all single and two-family dwellings within 300', such notice is to be delivered personally or by mail addressed to the respective owners and tenants at the address given in the last assessment roll, and shall decide the same within a reasonable time. If the tenant's name is not known, the term occupant may be used. Improvement associations known to exist within 300' shall also be notified.